4 Easy Steps to Select the Right Office Phone System

Good communication is important for all the departments of the business and the right office phone system plays an essential role in this aspect. Every business needs an effective telephonic system that is reliable for the longer distance calls. Thus, it is imperative to select the best office phone system that gives you the best services.

As we all know that it is not a simple task and individuals may often make some mistakes and select a system that is not appropriate for their business. To overcome this problem, we have provided you 4 easy steps to select the best communication system for your business.

• Outgoing and Incoming Calls your Business Makes

It is important to take into account the number of incoming and outgoing calls that your business usually makes. It helps you to select the perfect system that provides your business with clear lines and potentially supports the capacity of your calls. If you fail to counter this factor, later on have to reinstall the system due to inconvenience.

• Select a Most Suitable Line

It is important to select the most appropriate phone line for your business. Today, most of the businesses consider VoIP or digital lines as the best lines for communication. However, there are many other kinds of lines that businesses choose depending on their business needs and requirements. Thus, it is essential that you should be aware of the technical lines that are most viable for your business.

• Stay Updated with Latest Features

It is important to stay updated with the latest trends and technology. Select office phone system on the basis of needs and requirements of the business. For that, it is essential to identify the needs of your business before buying a system. Depending on today’s business needs, a variety of system functionality exists such as call forwarding, automated directory, speed dial, call routing,  and auto attendant, to name a few. It is essential to upgrade you system with the latest features.

• Suitable and Reliable Supplier

It is vital to choose a suitable and reliable supplier as they assist you in finding the best communication solutions for your business and a reliable supplier is always approachable in a time of need. A good supplier provides effective services in detecting the problems and resolve issues more easily.

Rent Business Phone understands your business needs and provides the best office phone system that helps to enhance your communication among your stake holders. For more information call us at 0116 3360 115.

Grow you Corporate Communication with Cost-Effective Business Phone Systems

For a successful business and effective communication, you actually need an effective and efficient business phone system.  It is important to market yourself as well as you brand for which you need to present yourself professionally with the right tools and solutions and stay connected with your customers and employees. Selecting a right telephonic system that match with your business needs is the first step.

An outstanding phone system is the heart and soul of your business. This system helps your business to connect to its service providers, customers and suppliers and provide quality services to its end users. Generally growing and emerging businesses keep their day-to-day expenses low and look for cheaper options when installing or setting up new equipment.

This is the fact that when it comes to telephonic systems, company owners often look to cut down the costs when investing in this potentially costly equipment, and at times sacrificing what could be a quality set up in favor of price. Renting the phone system provides a good alternative option. For a business renting a telephonic system gives a good substitute option.

No more obsolete gadgets: Renting a business phone system comes in handy if the current telephonic system becomes obsolete or the business is looking for options to upgrade to latest technology. For this you need to just ask your service provider to upgrade you system or switch to another service provider with enhanced phone system availability.

Easily Affordable: Pay monthly charges for a rented phone system. This makes for easy financing without the initial capital expense.

Tax Benefits: In the book of accounts the cost accrued in rent shown as operating expenses and these expenses are tax deductible.

Cash to Invest Elsewhere: If you opt for rented phoning system, businesses use their working capital in expanding different business functions.

Maintenance: By renting your phone system maintenance is given by the service provider and their services are available 24/7 throughout the year. Service providers also have various trained engineers and service structured levels through which they avoid disruptions and sort out problems.


Check out your business communication problems, high maintenance costs and out-dated phone system and obtain high quality service and advanced technology network and communication solutions from Rent Business Phones. Get updated and highly advanced systems through a cost-effective and pocket friendly approach. To choose the feasible packages among many call 0116 3360 115 NOW.

The Evolution of PABX systems in UK

PABX systems UK, also known as private automatic branch exchange, have a long history. Today, companies carry out their internal communication smoothly, thanks to this system, but it was not always so efficient or manageable as it is now.

History

A private automatic branch exchange is actually a telephone exchange solely for the use of a private enterprise. The purpose of such a telephone switching system is to provide effective communication within a large organisation. When these phone systems were first used, an operator was needed to manage the calls but as progress was made in the technological world, an operator was no longer necessary as the system is now automatic.

Important Features

An automatic switching system has many important features. First, it has an automated attendant also called a virtual receptionist. It also has an auto dialler, which plays a recorded message and connects the caller to the person they want to talk to. Further, it has the additional features of automatically distributing calls to a particular group of agents. Apart from that, a telephone system like this also has other interesting features such as automatic ring back or auto redial. This enables automatic dialling by the phone and it is used usually when the original caller is trying to call someone but the line is busy.

Call forwarding, also known as, call diversion is another function present in telephone switching system. They enable a call to be forwarded or directed to another destination. Conference call is another telephony feature which is very important for business purposes. This allows more than one called party to participate in the conversation. Voicemail or voice message allows the exchange of voice messages between users. Moreover, another feature called call blocking or call screening allows the user to block incoming calls from certain telephone numbers.

Current Advancements

Internet has now become a major role player in telephony. So many modern telephone exchanges now use Internet Protocol to communicate. This enables your voice to travel over the internet during a call and not over telephone lines. This has revolutionized the world of communication because now it means that if there is an internet connection then you can easily make or receive a call and that you can now make very cheap phone calls to international destinations.

PABX systems UK had originally started as a telephone exchange system with an operator but have now entered the 21^st century with myriad features and have evolved even further with the help of the internet. For more information, visit Rent Business Phones or call at 0116 3360 115.

Strong Communication Made Possible With VoIP Business Phone System

Gone are the days when land-line was the only option with the businesses. Internet has introduced thousands of opportunities to have advanced and smooth phoning system for better communications. VoIP has changed the face of purchasing and maintaining the phone hardware and the copper lines. Initially, the advanced capabilities were only available to the larger enterprises and businesses. VoIP business phone system is rid of the phoning hardware, eliminates the technology limitations and introduced various meaningful business features for businesses of all sizes and types.

VoIP is based on the internet connection enabling new features like Caller ID and voice mail. It is easy to incorporate in the corporate computer systems to allow voice mails sending and receiving from email inboxes and turning the computers and laptops into virtual phones, where you can take a call and record it any time. This phoning system is not confined to the big enterprises anymore but benefits small businesses as well with Interactive Voice Response and call queues.

VoIP benefits the company from IVR to answer and route the inbound calls directly to the customer representative or salesperson. Customers can wait in the call queue or request a return call when the customer service representative is available. VoIP also benefits with conference calling, on-hold music and messaging, unified messaging, instant messaging, video messaging and dialing by name or number. The user has more control over the calls than before.

All you need is a high-speed internet connection and proper contingency planning to do if the business internet goes down. In case of power outage or slow internet speed, you can always enable the call continuity feature allowing the calls to reroute on the alternate numbers of cell phones. When the power or internet is restored, you can reinstate the normal extension routing automatically.

VoIP business phone system offers businesses with detailed analytic on the calls made by employees where they provide great insight on everyday basis. VoIP system tells about the dialed calls, call duration and average call times of every employee. Since, VoIP is internet-based it is easy to integrate this system with mobile phones allowing the business lines ring both on the desk phones and the mobile phones of employees. This paves way for better connectivity and allows for efficiency and flexibility in call handling for better customer satisfaction.

With VoIP system from Rent Business Phones you have the edge to have more flexibility and adaptability to the continuously evolving marketing environment. This only improves business productivity and drives additional business. It’s comfortable, cost-effective and cheaper for businesses in UK. 

The Rising Demand of PBX System in UK

PBX (Private Branch Exchange) is not going anywhere from the market. It is also known as EPABX referred as Electronic Private Automatic Branch Exchange. Recent trends and modifications have changed the shape and way of handling this business phone system but this telephonic system, PBX Systems UK, is enjoying the rise in demand from various business types. The demand for the business phone systems, phones and associated applications have seen a healthy rise. PBX system is known for its cost-effectiveness, reliability and active responding even if the network is down.

Reasons to go for PBX

PBX is modified over time. Now, there is soft, hard and virtual PBX systems all running exactly the same through on-premise, cloud, hosted and hybrid solutions. This wide range gives the customers great choice and flexibility. The companies are moving from the hard IP PBX to the soft and virtual PBX types. This is because the soft and virtual system calls for the single seamless solution where every employee and company location enjoys the same benefits, features and facilities from a single business phoning system. This type of hybrid solution gives the companies remote, fully survivable gateways, network system, legacy connectivity, full mobility and IP solutions. Another added benefit is the finance aspect.

Mainly the PBX system is divided in VoIP, Hosted and Cloud system. The VoIP PBX system includes call forwarding, auto attendant, conference call, call transfer and interactive voice response. This system needs several hundred extensions with several specifications. The cost includes the installation, hardware and maintenance charges. With the hosted PBX systems UK, you have an off-site company to own and operate the system where you don’t need to buy or install the hardware. This PBX type calls for flexibility, where employee has the access to the normal telephone or mobile lines and eliminates the need for trained personnel.

Moreover, the IP PBX calls for video, audio and textual communication through the normal telephone network. It uses a single network for data and voice within the company. It doesn't require the hardware much and comes with competitive pricing and can be used for multi communication channels. All you need is good internet quality and 247 active computer networks.

Summing Up

All that your PBX needs is the initial installation and technical skills for installation and maintenance. The best way to do this activity is to rely on a professional company, Rent Business Phones so that you have a reliable, quality product with quality installation and maintenance at feasible costs at your end.

PABX System, The Need For Business Telephones In UK

Today the businesses are moving away from the conventional telephony solutions and center solutions or their unified commas. The traditional systems are replaced by the PABX system UK to keep the business updated, current and live. Regardless of the business shape and size, preference of cloud computing is increasing tremendously.

From smaller businesses, start-ups to large organizations and corporations, business phone system is an integral organizational part. To avoid system creaking, coping and struggling with the changing working conditions the businesses are turning towards the new system to incorporate in their systems.

Why phone systems because these systems are important. They connect the business networks and establish potential connections and strengthen the links. No business can overlook or underestimate the value of a phone system. The traditional telephone systems were costly and required technical managed and skill with support maintenance and step-up, physical space for all the hardware, wiring and cabling. The setting up conventional system was tedious and laborious and adaptability to change was non-existent. Small sized businesses couldn't afford the maintenance and cost of on-site public branch exchange.

But now, things have changed. IP systems have taken over as PABX (Private Automatic Branch Exchange), Hosted PBX, Cloud PBX, and in other names effectively using the IP connections to send the data and voice over the computer IP networks instead of the ISDN lines or the analogue system. PABX systems UK is the need for the businesses today because the businesses need to cope up with the innovation and technology of communication of the day.

The modern day PABX system has multi-line telephones to facilitate the business surroundings, from small key telephones to large-scale private branch exchange. Such system saves you from hiring any attendant or phone operator to establish call connections from office trunks or stations. It is an automatic telephone switching system which needs a live operator, multiple phone lines, telephone trunks, computer for call management, network of lines and a switch board.

It increases business efficiency and saves costs, facilitating the business connect local lines and external phone lines quickly and efficiently. Rent Business Phones gives you pocket-friendly costs and high-quality product to your company phone systems, enabling the businesses to communicate with confidence with your business clients and partners.

With such amazing offer you have the choice to rent or purchase the phone system, according to your business requirements and budget. You can choose from reception phones, desk phones, wireless phones, exclusive phones and conference phones. Dial 0116 3360 115 NOW for more information. 

The 4 Mandatory Features for a Business Phone System

If you have been looking for business phone systems for your company then you need to know the must have features before getting one. There are so many vendors in the market who promote different features of such as quality wares, the stats of their clients, and so on, but you can’t make a selection based on those factors projected.

Communication needs vary from company to company and industry to industry, what you need at your work place may not be what the competitor up the street needs in their business phone system.

4 Crucial features that must be considered when selecting a business phone system are:

Mobility

Mobile and remote working is the need of today, that is why always select a business phone system that offers a top- flight mobile solutions. This service enables employees to take their office extensions with them anywhere they go; this way your employees never miss important calls from clients or customers.

Unified Messaging

Unified messaging makes communications simpler and for business communication simple is good. You don’t have to check a fax machine or put in time dialing a voice mail system to retrieve your messages; in-class phone systems deliver all communications directly to your email inbox. The Faxes are delivered as PDFs, and the voice mails are retrievable directly from the inbox, which means you don’t have to waste time calling into a system.

Easy Installation and Management

Business phone systems must be simple to install, easy setup and easy management along are necessary features of a quality business phone system.

Conferencing

Make sure that the business phone system you use in your office has phone conferencing features enabling or allowing multiple extensions to connect for a multi-person discussion. This is very important in meetings and for it is even more important for your departments that talk with clients such as the sales or support departments, as they may need to connect a client on call to the other departments in the company.